JOB SUMMARY Rubicon Heritage Services Ltd/Red River Archaeology is looking for an organised, enthusiastic and efficient Commercial Project Administrator to join our team. The ideal candidate would support the Sales Manager and Project Managers, taking on the administrative duties of tendering, tracking project costs, sales invoicing and more. The position will take on the role of ensuring that data entry, deadlines and budgets are adhered to in a timely manner. We are looking for someone who has integrity to ensure our clients are satisfied and who will drive business outcomes in a positive manner.
SUMMARY OF ESSENTIAL JOB FUNCTIONS
Spreadsheet Design
Compilation of data and statistics
Aiding in administrative duties throughout the tendering process
Updating project set up on the Project Information Management (PIM) system
Project set up (procurement, supplier set-up, liaison with Logistics team)
Assisting with invoicing, WIP, Accruals and more
Aiding in inputting site staff timesheets on PIM
Assisting the Project Managers in populating client PIM systems with notifications and quotes
Maintaining the monthly summary of expenditure and certified amounts spreadsheets and filing client payment certificates
Organising the tracking process of project costs for Project Managers and Finance team
Ensuring all commercial trackers are up to date
Responsible for compliance with the Integrated Management System (IMS) and ensuring that all tasks assigned to other staff are also compliant
Minimum Requirements
Proficient in Microsoft Outlook, Word, Excel, Access, and Teams
Microsoft Project training an advantage
Previous experience in an administrative role is preferable but not required
Abilities Required
Excellent communication skills
Good organisational skills
Multi-tasking and time management abilities
Ability to work on own initiative
Data entry skills
Solutions driven
Benefits
Remote/Flexible Working
Bike to Work Scheme
1-day additional annual leave per 5 years of service
Mileage Allowance
Education Assistance Programme
Employee Assistance Programme
Pension contribution
Annual pay review
Salary: €38,325
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
For application, please send your CV and cover letter to [email protected] before the 7th of September.
Commercial Manager 13/08/2024
Contract: Permanent Contract Location:Ireland, UK and Germany Job Description: Rubicon Heritage Services Ltd/Red River Archaeology is currently recruiting a confident Commercial Manager. The purpose of this role is to support the Commercial and Sales Directors with the commercial management of large infrastructure projects, as well as deal with cost estimation and contract management on a range of other archaeological projects related to construction activity. We are looking for someone with Quantity Surveying skills who has experience negotiating contracts and change management with clients and/or experience in cost estimation and the management of resource data. There will be a requirement to work with clients in Ireland, UK and Germany which may come with some travelling. Experience with archaeological work would be ideal but not essential.
Responsibilities:
Review and assist with the preparation of tender submissions, including cost estimation.
Reviewing contracts at both tender and project award.
Highlighting scope and assisting with implementing contract compliance.
Management of subcontractors’ contracts and payments.
Implement training and upskilling to develop the role and support staff
Oversee or assist in the compilation of applications for payments, dealing with client feedback and issuing of invoices
Develop positive professional relationships with clients throughout schemes
Maintain and coordinate all commercial reports required for the successful commercial management of the contract
Identifying, raising, and pricing of variations/change orders
Client liaison and dealing with claims and disputes as they arise
Overseeing or assisting with programme management
Prepare the forecasting and reporting of costs against value
Develop and improve systems for data recording for commercial purposes across the group
Liaison with various site and project managers with regards to commercial issues
Skills:
Have a detailed understanding of Cost Value Reconciliation (CVR) to include preparation, detailed forecasting principles and monthly reporting
Excellent working knowledge of the MS Office suite including Excel, Word and ideally Project.
Attention to detail and ability to quickly analyze numbers and data
Excellent time management and ability to adhere to deadlines
Good people skills
Proven experience with the management of commercial elements of construction related projects
Have the right to work in Ireland or the UK
Some knowledge of archaeology preferred but not essential
Have experience in negotiation and settlement of disputes and accounts experience relating both to customers and suppliers
Hours: The standard hours will be 37.5 hours per week, based on a 7.5 hour working day, Monday to Friday.
Benefits:
Remote/Flexible Working
Bike to Work Scheme
1-day additional annual leave per 5 years of service
Mileage Allowance/use of company car
Education Assistance Programme
Employee Assistance Programme
Pension contributions
Annual pay review
Salary: €43K
For application, please send your CV and cover letter to [email protected] before August 30th.
Join the team
Red River Archaeology is always on the lookout for talented and motivated individuals to join our team across the UK. We are always keen to see interesting CVs. We will keep your CV on file and will contact you if an opportunity arises. Please also let us know your availability and whether you are able to travel to jobs that may occur anywhere in the UK.
